Job Description - Project Manager and Administrative Assistant (internship)

BioData.pt (Associação BIP4DAB) is opening an expression of interest period for an Administrative Assistant (internship), with the perspective of a contract after the paid internship. 

BioData.pt is the Portuguese Infrastructure of Biological Data, with the mission of providing the research community in Portugal with resources and expertise in data management, bioinformatics, and computing. To accomplish its mission, BioData.pt participates in several national and international projects, organises training and dissemination events, and nourishes domain-specific communities and technical platforms.

Application: Please send your CV and a short motivation letter to careers@biodata.pt

Application period: Until the vacancy is filled; The starting date is the beginning of May (flexible)

Workplace: Lisbon area, with the possibility of hybrid work

Requisites:

  • Must have professional training consistent with the tasks to be developed (ideally a Bachelor’s degree);
  • At least 1 year’s experience in administration, controlling, or accounting;
  • Solid knowledge of Excel and Word;
  • Google-based applications; 
  • ability to work in web-based forms and platforms 
  • English language proficiency is mandatory;
  • Be proactive, motivated, and eager to be part of a young association
  • Be a dynamic person and interested in adding value to the team;
  • Be registered in IEFP and eligible for the Ativar program - Estágios

Responsibilities:

  • Administrative support to the Association and Board of Directors;
  • Prepare the minutes of the Board of Directors and General Meeting;
  • Support in the management and execution of budgets, render accounts, practising and promoting all necessary acts for this purpose;
  • Carrying out procedures for the acquisition or leasing of goods and services, as well as developing negotiation processes that lead to the rationalisation and reduction of charges;
  • Support the communication office, assisting in managing our SoMe channels;
  • Support the Project Manager;
  • Organise and keep up to date the register and inventory of assets;
  • Support in event preparation and realisation;
  • Report to the Executive Director;

Benefits:

  • According to IEFP Ativar conditions with top-up depending on the candidate’s experience;
  • Private health insurance;
  • Transportation subsidy;
  • Professional development and training opportunities;
  • Hybrid workplace;

 

The selected candidate must be registered at IEFP and be eligible for the Ativar program - Estágios

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